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PPK has released a very good Conference Organisers’ Handbook in which he writes
Recording the sessions on video is becoming a custom, and a very good one. Every single session that’s out there as a video increases the knowledge of the web community as a whole, and in the end that is the goal of your conference, too.
I completely agree. Speaking at conferences is a big part of my job evangelising open Web standards for Opera, and videoing the talks is a great way to reach even more people.
So here are some notes on PPK’s advice.
Don’t try to claim copyright
I spoke recently at an excellent event and, as I was preparing to leave, I was handed a release form that granted the organiser the right to publish the video. I always read these, and encourage every conference speaker to do so. It’s lucky I did; a clause in the release form asserted that I grant copyright to the conference organiser, and give them the right to pass on the material to subsidiaries, and “third-party affiliates”.
There are several problems with this. Firstly, and primarily applicable to speakers who are representing their employers: I don’t own the copyright to my talks, Opera does as Opera pays my salary. Also, I have no authority to bind Opera to a contract anyway, so wouldn’t be able to assign such rights away. Most importantly, however, and applicable to most speakers I see: I don’t own copyright for the creative-commons images that I use in my talks, so cannot assign those rights to someone else.
(There is a happy ending to this: when I pointed out the problems to my hosts, they immediately understood and sent me a much simpler agreement that said simply “we will publish the video but make no claim to ownership or rights to the content”.)
Don’t make the video members-only
If you publish videos, don’t put them behind some kind of login or (worse) a paywall. I consent to conference organisers publishing video because it enables those who couldn’t come to the conference to get the content. If it’s only behind a login, it doesn’t get that extra reach.
If it’s behind a paywall, I can’t allow you to reproduce my slides, as some of them are licensed creative commons non-commercial. Now, I’m starting to think that creative commons licenses are so ambiguously worded that it’s impossible be sure that you’re not in breach (see my concerns about sharealike), but to me, using an attributed non-commercial image is OK as long as I’m not directly profiting from that image, eg by selling copies of it or making t-shirts with that design. But I don’t know if it counts as “commercial use” if it’s in a presentation behind a paywall. As I have no wish to be sued in order that someone else can make a profit by restricting circulation of the video, I don’t consent to that video being published. (It’s why one talk of mine was recently published audio-only).
Commercial conferences should transcribe the videos
If you’re a commercial conference, you should transcribe the videos at your own expense so that they’re accessible to people with disabilities. (I don’t mean for grassroots conferences that charge a small entrance fee to cover costs, I mean for big commercial conferences that have a ticket price in the hundreds of dollars).